Top 5 Reasons Your Company’s Private Network Fails Employee Engagement

The information in your database is out of date. This is almost always the source of numerous issues and problems. Outdated and inaccurate information create countless possibilities of mistakes that can and will compromise your projects success. Outdated information is also a major time loss and can affect your expenses. And for sure outdated information will bring your employees to repeat themselves, experience irritation, become disengaged, get frustrated and become more and more counterproductive by the minute.

• Make specified directories and regular clean-ups for outdated information to avoid such risks.

Renewing information and publishing content is troublesome. The handful of employees entrusted with the task of renewing and publishing information in your company’s intranet can also get really frustrated with the way the system works. If content updates require them to go through multiple different channels, write countless reports, and overall lose a substantial amount of time for something that can take much less. This will create the following issue – the information will be stale, most of it outdated, employees will have trouble finding what they need when they need it, and in the end, it will slow down the work process and further aid the disengagement problem.

• If you see your employees struggling with keeping the data updates, think of an easier way to organize and upload content on the server. And even hire helping hands or even interns.

Searching for information is hard and slow. Nothing gets more disengaging than that. If searching for information through your private company network is slow, hard and next to impossible, your employees will most definitely get angry, disengaged, and even stressed over the time issues one such problem creates. Functional searching capabilities are a must.

• Update the search capabilities and organization of content in your private network.

Your intranet cannot keep up with the amount of employees you have and gets overcrowded, therefore slower. – If you are experiencing staff growth and regular complaints on the network connect and server’s speed, you have to consider updating your plan and servers. Employees often get bored and even irritated if the network takes too much time to react to their queries. This essentially lowers the productivity and the amount of work done during working hours.

To avoid such issues always keep your internet connection and server’s speed adequate with your current employee count.

Communication is an everyday issue. When the communication’s success depends on your intranet you have to ensure the following:

The communication tool allows

• Fast interaction
• Both written and verbal communication
• Private messaging
• File sharing

If you seek to further improve the communication between your employees and make them more into a team, which is always advisable, you can think of the following:

• Forum
• Chat room or group
• Blog

Choosing the best suiting intranet option is important for employee engagement. In the digital era of today creating the optimal conditions for your team is a must. Their productivity, engagement, and efficiency depend on the way you choose to run and organize your company.

All these mentioned up are time essential. Are you sure your employees’ engagement is optimal and their productivity as good as you expected? Another tool that will increase the productivity and successful management is the time management and productivity software. Give it a go and see for yourself where improvements are needed.

Further reading:
Improve On Your Management
The New And Improved SCREENish – All You Need In One Place!
Timekeeping and Reporting Made Easy!

The base of the performance system depends on 4 important factors.

First is the company’s culture, aka its policies and values. They are the spine of your company. It is not only how you present your company to the outside world, but how you lead it. What are the true values and goals.

This leads us to the second most important factor – the employee engagement. We have before discussed the importance of employee engagement and its role in your company’s culture and development. The engaged employee understands the company’s culture. The engaged employees are work-driven, enthusiastic, value and understand their role in the company’s success and development.

Further reading:

Measuring Employees’ Engagement And Increasing Their Productivity

The third important factor as expected is the performance management itself. All the practices and measurements to improve and adjust the levels of performance. However, without the previous two factors, performance management is next to useless. To ensure consistent results and valuable insight on the performance, all managers need to realize these 3 factors are dependent on each other.

To be effective, all management, however, needs a well organized, efficient and coordinated processing system. This is the hidden factor in your pyramid. Without perfect organization, the performance is never going to be perfect.

The improvement of the work process and its organization depend on the management technique that is used to control and organize. Improving the way you organize the work affects anything. Hence, using all necessary tools and techniques to do so is of anyone’s best interest. The time tracking software is an ideal tool that will help you improve that performance and organize the work process. Using time tracking software you could easily improve the management and productivity of your employees.

Further reading:

Improve On Your Management

This is where the performance  pyramid  is actually turned into a circle, simply because none of the factors can exist effectively without the others. You should not seek improvement on only one level, it goes far beyond that. Culture, engagement, performance and organization management are all connected.

Controlling the access to the distractions listed below, or simply making some comfortable adjustments will help you in the uneasy task of creating a more efficient work process.

No Control

Without a doubt, the first place belongs to nothing else but Social Media. Controlling the access to this productivity killer may, however, create a weave of grievance among your employees. Unless it is their job to be scrolling down the feed, adjusting their internet usage is your best option.

A way to do that without creating discontent is using the prevent distraction option of the time tracking software and set a list of pages you do not want your employees to use, while at work. Using time tracking software would increase the productivity and ingrain sense of responsibility to the user. Understanding and using time effectively is primary for the efficient work process. Managing time one learns to ignore distractions and better organize tasks.

What Do You Need To Know About Time Tracking?

No Rations

As strange as it would sound, knowing there are no coffee or vending machines anywhere near can have a rather negative impact on concentration and productivity. Creating at least a small place for your employees to take a few minutes break or a snack will help you a lot in improving their work. This way you would allow the employees to stay energized and content.

No Space

Having too small of a workspace, a tiny desk between 3 walls actually is less effective than most would admit. Although private it affects the creativity, productivity, and decreases the concentration, and simply makes one feel tired, and trapped. You can separate your employees in booths, but make them at least big enough for all their stuff, without them having to dig a long time to find something in such a small and hard to organize space.

These three are often among the first productivity killers. The better management is not only about handling the work related stuff but creating an organized and comfortable work environment. Such would require a reasonable set of rules, organized timesheets, appropriate and healthy environment.

Do You Want To Increase The Productivity Of Your Employees?