Top 5 Reasons Your Company’s Private Network Fails Employee Engagement

The information in your database is out of date. This is almost always the source of numerous issues and problems. Outdated and inaccurate information create countless possibilities of mistakes that can and will compromise your projects success. Outdated information is also a major time loss and can affect your expenses. And for sure outdated information will bring your employees to repeat themselves, experience irritation, become disengaged, get frustrated and become more and more counterproductive by the minute.

• Make specified directories and regular clean-ups for outdated information to avoid such risks.

Renewing information and publishing content is troublesome. The handful of employees entrusted with the task of renewing and publishing information in your company’s intranet can also get really frustrated with the way the system works. If content updates require them to go through multiple different channels, write countless reports, and overall lose a substantial amount of time for something that can take much less. This will create the following issue – the information will be stale, most of it outdated, employees will have trouble finding what they need when they need it, and in the end, it will slow down the work process and further aid the disengagement problem.

• If you see your employees struggling with keeping the data updates, think of an easier way to organize and upload content on the server. And even hire helping hands or even interns.

Searching for information is hard and slow. Nothing gets more disengaging than that. If searching for information through your private company network is slow, hard and next to impossible, your employees will most definitely get angry, disengaged, and even stressed over the time issues one such problem creates. Functional searching capabilities are a must.

• Update the search capabilities and organization of content in your private network.

Your intranet cannot keep up with the amount of employees you have and gets overcrowded, therefore slower. – If you are experiencing staff growth and regular complaints on the network connect and server’s speed, you have to consider updating your plan and servers. Employees often get bored and even irritated if the network takes too much time to react to their queries. This essentially lowers the productivity and the amount of work done during working hours.

To avoid such issues always keep your internet connection and server’s speed adequate with your current employee count.

Communication is an everyday issue. When the communication’s success depends on your intranet you have to ensure the following:

The communication tool allows

• Fast interaction
• Both written and verbal communication
• Private messaging
• File sharing

If you seek to further improve the communication between your employees and make them more into a team, which is always advisable, you can think of the following:

• Forum
• Chat room or group
• Blog

Choosing the best suiting intranet option is important for employee engagement. In the digital era of today creating the optimal conditions for your team is a must. Their productivity, engagement, and efficiency depend on the way you choose to run and organize your company.

All these mentioned up are time essential. Are you sure your employees’ engagement is optimal and their productivity as good as you expected? Another tool that will increase the productivity and successful management is the time management and productivity software. Give it a go and see for yourself where improvements are needed.

Further reading:
Improve On Your Management
The New And Improved SCREENish – All You Need In One Place!
Timekeeping and Reporting Made Easy!

Understanding Activity Tracking

The activity tracking feature holds several bonuses, which will help you understand how the work process is going, and therefore allow you to more accurately distribute your budget between deserving employees. The work uploaded in the graph by the time tracking and productivity software shares the following insightful data:

• When was the employee most active?
• For how long has the employee high activity?
• When does the productivity of the employee drop?
• What is the weekly productivity status of the employee?
• In which days of the week is employee performance the strongest?

Observing the activity of your employees and their work process using the activity tracking data and screenshots you would be then able to determine:

• Which of your employees has the highest input in the project?
• Which employee is slacking?
• Which employee shows signs of improvement?
• Which employee has better time management skills?
• Which employee has the lowest time spent idle or is losing time on distractive activities?

Using the Productivity Tracking Insights

Using these insights to improve the work process is simple. Once you know when your employees are the strongest in their performance and which of them have the highest activity and input, you will be able to adjust and improve the way work is managed and distributed among employees.

It is Time For Making Some Decisions

If you have noticed your team was struggling and falling behind with work, once such data from the time and productivity tracking software will help you with the answer of the hardest question: Who is the weakest link? Of course, how will you manage that situation is up to you.

Often, another hard question that pops up, especially during holidays or other important occasions is: Who deserves The Bonus? Stimulating your employees is important, however, make sure you do so with those who deserve it. The employees with the highest input in the projects and those showing signs of active engagement in the work process are usually those to whom you should bestow the chosen type of company gratitude.

We should also add the way time tracking with screenshots helps you adjust your budgeting. Often what you thought is taking a lot of time may actually be taking a lot less, and the opposite. Which takes us to the next question: How smart are we incorporating time? Observing the project activity data you can then again adjust the workloads and working hours. Optimizing the work process will always be of primary importance in accounting and productivity alike.

With a new year approaching it is about time we ask ourselves, is this how we choose to continue ruling our company and is it for the best? Is there really no room for improvement?

With SCREENish, you can maintain that upward productivity current and focus on what is important. Prioritizing your activities and improving your team’s attitude towards the work process. The continues use of SCREENish time tracking will help you collect all that important data you need in order to make the best decision and organize your projects flawlessly. Are you ready to see how your team is doing? Start your 10 days trial, using all features of SCREENish time tracking for free. No deposit or credit card info required.

3 Reasons to Stop Using Spreadsheets for Time Reporting

Human-errors. Truth is that spreadsheets are very vulnerable to all kinds of errors, and the data stored in them is not in accordance with fact or reality. Even with time reporting if one single number is important for the proper accounting.

Further reading: The Human Errors That Regularly Mess Up Your Business

Access. The spreadsheets are editable by only one person at a time. Which leaves you with only the option of having everyone submitting reports to a single person, who is to record them in the spreadsheet, or use an online spreadsheet that is accessible and visible to a limited range of people.

Further reading: Primary Concerns From the Ineffective Data and Information Management

No real-time updates. Real-time tracking and recording are  not an option when you use spreadsheets. They are only working with manual input, which is highly inconvenient, the more employees you have. Then again it leaves the question, how accurate is that manually inputted time?

Further reading: The Advantage Of The Cloud-Based Timesheet App

All this being said, using spreadsheets for time recording leaves a great hole in your budget. It is not an accounting-friendly option when it comes to the salary calculation of employees. This is one of the reasons why the time tracking software is equipped with timesheets and accounting options. That gives clarity and transparency and leaves no room for human errors.

Thus the simple answer to errorless time recording is the usage of time tracking software. As a project and time management tool, it covers the needed function of time tracking and accounting. It is made to cater the specific needs of the team time management.

In this article:
Project Management
Business Management
Time Management