How And Why We Track Our Projects Using Time Tracking?

Aside from the managerial benefits that come with time tracking your projects, there are some valuable financial additions, which can help you for the future and ongoing projects. With the usage of a time tracking software you can effortlessly control just about everything.

You can… Save Data for future projects and hence develop an accurate estimation of cost and time and use the insight to lower those values. Also to evaluate the work still in process, effectively calculate payrolls and cover all billing/invoicing needs. However, these precious bonuses are only available for those, who want to and do keep track on their projects and use the information they can gather from this action.

So, How Can You Tell If A Project Is On Track?

Simply said, by using time tracking to monitor the advancement of your projects. There are few steps you need to follow, in order to keep track of your entire project.

Note if the progress of the project is according to your original plan, and if not how close is it? Knowing where your project is down the line, how far is it from completion and does it move according to plans and estimations, is not so hard. You just need to keep track of the time tasks take to complete successfully, and if everything is produced on time.

If you record time using time tracking software, these are not difficult to answer questions, since you can create projects schedules and tasks, distribute and assign them to your employees and all you have to do is just check their progress.

Another thing you should point your attention to when managing a project is the major milestones. Creating major milestones for your schedule will help you more easily check off assignments and see if you are all moving according to plan. If for instance you divide the work into portions and groups, the time tracking of tasks will be even less troublesome and as simple.

Cross-functional reviews of the tasks is a determiner not only if they are completed on time but according to the expectation of quality. If you do not review the work completed regularly and while it is being done, the solidity of your project is still uncertain. Therefore, when you use time tracking with screenshots, you can check both time and quality, and react to any complications.

Last but not least is check if the means meet the expectations and the goals. Being on track is not only an issue of timing and standards, it is connected with budget specifics and estimations. If you make a sanity check for the ongoing project and adjust it in the process, you would not go over-budget.

And since everything from time to quality and budget is connected, one cannot go without the other. The only way to know if a project is on track is to monitor all those, from the smallest task to the milestone. If you use time and attendance tracking with screenshots and activity levels, you can keep an eye on the project and adjust the work process to meet your expectations.

Time tracking with screenshots will level the efficiency of your employees’ work process. It allows you to easily manage even from a distance all the work they are doing. The online time tracking system is a solution that will simplify the recording of working hours and is much more effective than the outdated paper method. The cloud-based timesheet app will record the exact working hours, without a delay. This software will  significantly improve the accounting of your business.

When you use time tracking with screenshots, you will never have to pay extra hours entirely on trust, for you will only pay the recorded time and have a complete visual over the work that has been done during it. It is 100% more accurate and saves you the time you would usually spend calculating and double-checking the wages of your employees. Not only it is better for the environment (no trees were chopped in the making of this software), but also cost-friendly. You will not have to waste time and money on fixing the recorded working hours since it is a human error free timesheet.

Time tracking with screenshots greatly facilitates your work with remote employees. Time and distance barriers will no longer be an obstacle. It takes just a click for your remote employees to start recording their working hours, and they are simultaneously uploaded into the system, which you can inspect at any given time. If needed to, you can even arrange an employee to work from home, when this is necessary for any reason.

The time tracking software will help your employees maintain concentration while they work. Once they know their hours are recorded, they will use them as intended, and increase their time management abilities, and elevate their performance. This is a great opportunity to spot who are your most responsible and talented employees.

When you use a time tracking software you will no longer have legal issues as a result of inaccurate working hours. You can forget about the penalties for the errors in employee payment and taxes. And the best part – there will be no disputes over the working hours of your employees. Their time spent on the job is recorded not only as minutes, but there is a physical proof, a screenshot of their work and their level of activity.

When you use time tracking with screenshots you also decrease the risks of work-related issues that can affect your project’s integrity or will cause you to struggle with the turnaround time. Once you start using time tracking you will be able to not only spot errors, but you will also be able to create efficient schedules and strategies for your projects, based on accurate time windows.

Furthermore, time tracking reduces the stress. Employees will know their working hours do not go in vain and they are paid for what they do. Everyone can easily maintain their schedule and there will be no health or stress-related problems, due to the common fear of deadlines.

The tranquility that comes from the usage of time tracking software will enhance the work environment’ organization and your employee’s engagement. With appropriate team time management, your business will be twice as more effective and without budget problems of over or underpayment, failed projects due to timing, stress and health issues.

Now that you know this, why don’t you give it a try? Register here for 10 days free trial, no credit card info required.

Find the best way to ease task distribution

“Efficiency is doing things right; effectiveness is doing the right things.” – Peter Drucker

There is nothing more important than being able to quickly and without procrastination distribute all assignments among the employees at your office. Therefore, instead of walking around or sending internal paper notes to all employees, it is easier for instance to regulate all assignments using PC software to communicate with your employees, like the time management software of SCREENish.

Facilitate the schedules and work records

“There are only two things as complicated as insurance accounting and I have no idea what they are.” – Andrew Tobias

Saving time from tasks that can otherwise be bothersome and difficult, like tracking the work hours and calculating the payments will enable you to optimize your plans for other important assignments. The simplified and always available with the cloud-based timesheet software, payroll calculations and working hours will assist the easier tracking of all expenses and will be ancillary for making modifications that will improve the production.

Track time windows to avoid complications and to speed up productivity

“Remember that time is money.” – Benjamin Franklin

Nothing boosts up the efficiency of an office as good as the organized time windows and proper estimations. Managing the tasks using a time tracking software will help notice the risk factors and the delays that can spoil the work process and in the meantime will support the employees when they try to divide their time between the assignments.

Outsource some of the tasks  to relieve your employees

“You cannot be as E-ffective when you are IN-fected.”― Johnnie Dent Jr.

Using outsourcing when it can ease the process for your employees, or when they are having more work than they can handle, is always an ideal solution. Instead of overworking your employees to a state of fatigue, which will also slow down and delay your project, hire a helping hand like an outsourced professional or intern for tasks when there is no problem the task to be completed by  someone outside the office.

Creating of Daily Plans , To Do Lists And Balanced Working Hours

“The key is not to prioritize what’s on your schedule, but to schedule your priorities.”- Stephen Covey

Adjust the working hours of your office, so that a particular amount of tasks to be completed within the day so each daily assignment can be finished within the workday and on schedule. Thus, you can be sure you are not running behind schedule. If you appropriately distribute the work that has to be done each particular day, sorting it by relevance and complexity, there will be no delays in the task completion, which as it is well known can cost a lot to your business.

Be A Great Leader

“Outstanding leaders go out of their way to boost the self-esteem of their personnel. If people believe in themselves, it’s amazing what they can accomplish.” – Sam Walton

Improve employee engagement to increase their productivity and quality of performance. Knowing and understanding your employees as we have said before is primal for the perfect leader. Numerous companies use all solutions necessary to enhance the employee engagement and thence boost the company’s productivity and elevate the quality of produce and service, without compromising the employees’ wellbeing, and instead they always focus on helping their employees be their best selves.

Focus on making progress and improving the productivity and services in your business, and only then you can achieve a great value and recognition. Every successful business is led by those who understand the need of a great internal organization and always search for ways to evolve and advance.