Understanding Activity Tracking

The activity tracking feature holds several bonuses, which will help you understand how the work process is going, and therefore allow you to more accurately distribute your budget between deserving employees. The work uploaded in the graph by the time tracking and productivity software shares the following insightful data:

• When was the employee most active?
• For how long has the employee high activity?
• When does the productivity of the employee drop?
• What is the weekly productivity status of the employee?
• In which days of the week is employee performance the strongest?

Observing the activity of your employees and their work process using the activity tracking data and screenshots you would be then able to determine:

• Which of your employees has the highest input in the project?
• Which employee is slacking?
• Which employee shows signs of improvement?
• Which employee has better time management skills?
• Which employee has the lowest time spent idle or is losing time on distractive activities?

Using the Productivity Tracking Insights

Using these insights to improve the work process is simple. Once you know when your employees are the strongest in their performance and which of them have the highest activity and input, you will be able to adjust and improve the way work is managed and distributed among employees.

It is Time For Making Some Decisions

If you have noticed your team was struggling and falling behind with work, once such data from the time and productivity tracking software will help you with the answer of the hardest question: Who is the weakest link? Of course, how will you manage that situation is up to you.

Often, another hard question that pops up, especially during holidays or other important occasions is: Who deserves The Bonus? Stimulating your employees is important, however, make sure you do so with those who deserve it. The employees with the highest input in the projects and those showing signs of active engagement in the work process are usually those to whom you should bestow the chosen type of company gratitude.

We should also add the way time tracking with screenshots helps you adjust your budgeting. Often what you thought is taking a lot of time may actually be taking a lot less, and the opposite. Which takes us to the next question: How smart are we incorporating time? Observing the project activity data you can then again adjust the workloads and working hours. Optimizing the work process will always be of primary importance in accounting and productivity alike.

With a new year approaching it is about time we ask ourselves, is this how we choose to continue ruling our company and is it for the best? Is there really no room for improvement?

With SCREENish, you can maintain that upward productivity current and focus on what is important. Prioritizing your activities and improving your team’s attitude towards the work process. The continues use of SCREENish time tracking will help you collect all that important data you need in order to make the best decision and organize your projects flawlessly. Are you ready to see how your team is doing? Start your 10 days trial, using all features of SCREENish time tracking for free. No deposit or credit card info required.

5 Tips On How To Save Time And Get More Done

Plan ahead. With an average work day of 8 hours, you have to somehow combine this with your personal life and achieve a balance. The first thing that will save you time and let you get more done, without using that much energy, is planning ahead of the next workday. If you know what waits for you the next day and you distribute the work tasks for according to their importance and hardness, you can tackle the day more easily.

Combine. Multitasking is not as hard as it may sound to some. If you can combine two or three smaller tasks, that do not need your full focus then do so. Save time by doing all combinable tasks all at once. Both for work or for home, there are always things we can do at the same moment in order to reduce the time spent on them. Even team tasks can often be done at the same time, and greatly reduce the pressure and save all a lot of trouble.

Organize your surroundings. Organizing your surrounding before starting your tasks will save you a huge amount of time spent on running around searching for this and that. Arrange all that your need to be close and accessible at any given time.  Make that a habit, and you will reduce the time you use to play a one-sided fetch.

Use timers. Learning how to optimize your time has everything to do with timing yourself, your tasks, or your team’s work. Time tracking apps give the amazing opportunity for everyone to refine their personal time management skills. Using time tracking with screenshots or other distraction prevention features is ideal for achieving a good work attitude and responsible behavior.

Stop wasting the time of others. Rarely any of us acknowledge it, but often many waste the time of others without even realizing. Being late is the most common way to waste someone else’s time and yours as well. Learning how to be punctual and focused on what you have to do will take you a long way into learning to respect people’s time, and manage your own.

These 5 tips on how to make the best use of your time will save you lots of trouble, help you get more organized and achieve more with minimal effort and time input. It is important to learn how to control your time instead of letting it control you.

In this article:
Time tracking software and time management
Productivity Tips
Personal Development

]]> https://timetracking.screenish.com/2016/11/11/5-tips-on-how-to-save-time-and-get-more-done/feed/ 0 1184 https://timetracking.screenish.com/2016/07/25/did-you-know-this-are-the-5-best-ways-to-reduce-the-stress-for-your-employees/ https://timetracking.screenish.com/2016/07/25/did-you-know-this-are-the-5-best-ways-to-reduce-the-stress-for-your-employees/#respond Mon, 25 Jul 2016 14:13:57 +0000 https://timetracking.screenish.com/?p=955 Continue reading "Did You Know This Are the 5 Best Ways to Reduce the Stress for Your Employees?"]]> Stressed employees are inefficient and with low-performance levels. Decreasing the stress in the workplace will be extremely beneficial for both your company and your employees.

There are a number of reasons your employees can be stressed, and the signs for these are visible. Reducing and removing reasons for stress can be done with few simple methods, such as:

• Revising your company’s policy and employee engagement strategy
• Readjusting your company’s working hours
• Rethinking your company’s management system
• Reorganizing your company’s work distribution system
• Renewing your company’s inventory

Using at least these 5 methods to reduce the stress will be your best decision!

The Irritating Company Rules And The Good Engagement Strategy

Revising your company’s policy and employee engagement strategy will affect your staff on a mental level. You need to improve the policy and remove unnecessary restrictions, which make work harder and more annoying.

Such restrictions include – bathroom break time limits, mobile phone baning, too strict of a dress code, forced work hours, etc…

All these can, in fact, drive your employees insane, make them wanna quit. They are underperforming or don’t care at all about the quality of work they put out.

There are offices, which think the calls of nature can be managed when it is not like that. Healthy people visit the special room at least 8 times a day. Having employees limit their bathroom time will compromise their health and their work.

Mobile phones banning, is another useless office rule. If your employees are not allowed to be in touch with their families, they will be stressed out for numbers of reasons. Instead of asking your employees to lock their phones in the drawer, or worse, lock them yourself, you can just forbid talking/texting in the room. Not to mention if you cut off your employees’ contact with the outer world, they will find a way to stay in touch behind your back.

Too strict of a dress code, unless you provide the uniform is also not to the liking of employees for countless reasons, from personality to finances.

Forcing your employees to work on the weekend, for instance, and threatening them with fines or dismissal will also bring nothing good. If you are working on a heavy project and you need more work done sooner, just reorganize the schedule, or promise a bigger wage for those who stay working on the weekend.

Instead of making such insane rules, think of an engagement strategy, make your employees feel like they belong in the company. This will result in much higher productivity and quality performance.

Why and how should you keep your employees engaged read here:

Measuring Employee Engagement And Increasing Their Productivity

The Shifts and Working Hours

Readjusting your company’s working hours, as we mentioned before is a necessity for any company that has too many projects going on, and is usually having difficulties with performance.

Improperly used and too long work day will affect your employee’s behavior, performance, and health. They will be stressed, unproductive, tired and irritated.

If you are wondering do you need to improve the shifts in your office and how to do it check here:

Do You Need To Improve The Shifts In Your Office?

The Improper Management And The Efficient Methods

Rethinking your management system and methods is also necessary if your employees do not perform okay, often take days off, get sick a lot, and so on. These are a sure sign the work environment is toxic and the management system beyond bad. Focus your management system to be more organized, time-bound, and engaging.

 The best strategy for improving your management system is to remove micromanagement practices and focus on leadership ones while investing in everything that can improve the administrative organization of the work process.

You could invest in time tracking software to improve the time management and attendance, invest in communication software to decrease the potential of miscommunications and elevate the quality interactions, and so on.

For all the benefits of the time and attendance tracking software check here:

What Do You Need To Know About Time Tracking?

The Wrong Task Distributions System And The Right Way To Do It

Reorganizing your company’s work distribution system is also necessary to reduce the stress levels. Without good task distribution system your employees are uncertain for their work and that of their colleagues, in other words, it creates a chaotic schedule and low performance. Good task distribution begins with a reasonable schedule and individual assignments.

Making it as less as complicated and as much visible as possible will not only reduce the stress of your employees but will increase the quality and quantity of work they do. Also, you will reduce the chances separate employees to work on the same task, or not work at all. You can use scheduling boards, employee time and task tracking software, and similar.

The Inventory and Your Obligations

Renewing your company’s inventory is a whole other thing. Now, what irritates the most an employee is when a company doesn’t maintain the inventory, machines, supplies, and everything else for that matter. A not working copy machine, no ink, no paper, slow i-net connection, broken telephone lines, and such can be a pain.

You force your employees to deal with stuff they are not supposed to, lose time over unnecessary complications, and hence lower their productivity and focus.

Conclusion

The stressful work environment has a grave impact on the performance and wellbeing of your employees. Reducing the stress factors as much as possible is mandatory for both your employees’ heath and your company’s success.