What are the fears of being late?

The main minus of delays is that the company can simply lose customers. In the absence of a competent employee time tracking system, employees are in the office with regular delays. At this time, a potential or current client of the firm can call or personally look into the office. If he does not solve his problem, he will go to the competitor.

Unorganized control of staff is fraught with other drawbacks. The employee may be late because of insufficient motivation or low appreciation of his own place of work. In this case, the problem will not be solved until corporate values, professional control of personnel and the correct methods of motivation are introduced into the company’s work.

Do you have creative staff and, do not you think, they need employee time tracking? It’s just a stereotype. Creativity is one thing, respect for colleagues and clients, is different. Explain to employees that you are not “tightening up the nuts”, but instilling corporate standards and working on the reputation of the firm.

Another disadvantage of lack of staff control and frequent delays of subordinates may be discord in the team. The fact that everything is possible to one, and others fined for the smallest fault, will not bring your company anything good. The control of the personnel, if any, must be objective and impartial. Have you decided to take control of the delay? Conditions must be the same for everyone.

How to fix the situation?

I would like to make a reservation: the control of personnel in small organizations should be gentler than in a large company. Yet small and medium-sized firms are a group of like-minded people who go to the same goal, are motivated and aim at the result. In the strict control of personnel at this stage of development is not necessary.

In large companies, employee time tracking and other methods for staff control must be established clearly: the rules are written, the responsibility for their violation.

How to get rid of delays?

1. Give a personal example and ask other managers to maintain discipline. The rules for monitoring personnel should be the same for all.
2. Do not leave tardiness without attention, but do not “report” the subordinate publicly.
3. Enter the automated employee time tracking in the company. Such software will allow taking control of personnel to a new level. You will not only be able to control discipline, you will have data to analyze the entire work of the company.
4. Practice personal conversations with unscrupulous employees. In this case, you can even not strongly “press” on the employee. The situation when the leader personally understands the offense, in itself is very unpleasant.
5. The rules introduced in the company, should not be perceived formally. Meet them with new employees and emphasize that employee time tracking is serious.
6. Penalties for violators and bonuses for conscientious employees are not a panacea. Try to start non-material methods of motivating employees. Do not go the easy way, especially since in the long run it will not lead you to the desired result.

The control of personnel in modern organizations is an objective necessity. Remember that a young employee or a new employee of the company is almost never late in the first days of their work. Therefore, non-punctuality is just an excuse. Everything depends on the discipline and system of control of personnel in the enterprise.

Begin your work with the most difficult task of all. For many successful people, the only way to accomplish important and complex tasks is to tackle these matters from the very early hours of the morning, until they are disturbed by telephones, mail and other means of communication. It is easier to monitor time, when you had time to gather your thoughts at the beginning of the day calmly consider important tasks and do the most difficult without distractions.

Break the big task into subtasks. There are big tasks that are at one’s own scale at a dead end, so it’s unclear from which end to take it. Break up a large project into subtasks. In order not to break the dead time, use time tracking with screenshots and track for how long each step is executed. Clear deadlines and individual goals for each subtask will help to execute the project on time and maintain a stable motivation.

Fully concentrate. If you try to do several things at the same time: checking mail and listening to your colleagues, means lowering your productivity. Although at first glance it may seem that you do so much more. Any business can be performed faster and better, if you do not get distracted by other tasks and keep a clear time monitoring.

Be able to postpone business. Especially it concerns electronic messages. First, select the time (1-1.5 hours) for the solution of the scheduled tasks, and then proceed with the parsing of the mail. Such a strategy will help the boss show that he is not ready to respond instantly to any message and does not expect it from employees.

Keep records. Many experts in the field of time management, planning and time monitoring recommend writing down ideas that came unexpectedly, but are valuable. Do not rely too much on your own memory, as they say, even a dull pencil is better than the most acute memory.

Take breaks. In pursuit of high productivity, a person forgets about rest and change of activities. In order to have “time for yourself”, you have to clearly plan your work and life. Arrange breaks every two hours of work, and then the growth of productivity will not keep you waiting. Monitoring time will not allow you to miss another break, thereby maintaining your effectiveness.

It is better not to postpone those tasks, the solution of which will take no more than five minutes. Having executed them at once, you will not accumulate small tasks like a snowball, and all the more, do not forget to fulfill them. 5-7 minute breaks every 2 hours of work will support your productivity during the day, but do not get carried away, and do not delay the rest, and then it will be difficult enough again to return to work.

Accurate planning, breakdown of the project into stages, time tracking with screenshots, constant monitoring of intermediate results – all this will simplify the work on a big task, as well as help forecast the development of events and move systematically towards the goal.

 
What mistakes do we make? How to control time and keep up with all the cases? Here is a list of six most common mistakes people make:

1. Prioritization is important

To Do list is a useful and important tool. It helps to make a plan for the day, sometimes even to distribute tasks in time. However, if priorities are not placed in the cases, you can perform unimportant tasks and at the same time not have time to do something extremely important.

2. To indulge procrastination – a big mistake

This mistake can be a consequence of the previous one. It was quite common to postpone a difficult task, delay its decision as long as possible. An important and difficult matter, as a rule, requires considerable effort.

The main disadvantage here is not even in harm from delaying the task (although if you control time, you can calculate the monetary expression of the loss of precious hours). The main harm is that as a result, the task, which will bring a significant result, will not be accomplished.

3. Evaluate your abilities correctly

A competent time control helps to soberly estimate how many hours or minutes this or that task will take. Often people think that it takes at most 10 minutes to complete it, and in fact it turns out to be 3-4 times more.
In order to better plan the working day, you can use time tracking with screenshots program. It shows how much time you spend on certain cases, displays the average value for the selected period, and at the same time shows where you spend time inefficiently.

4. Level the distractions – another point in which you will need time control.

What distracts us from work more often? That’s right, online games, mail, and the social network accounts. Time tracking with screenshots will help identify the main “devourers of time”. Then everything is in your hands: block notifications, pop-ups or, if necessary, access to these resources.
A great way to control time is to schedule checking incoming messages for a certain time. Then it will be tempting to check the mail every 3-5 minutes.

5. Time control – not a superfluous occupation

Time management ideologists, before using its practice, are strongly encouraged to analyze: what, in fact, is your day spent on? There are simple and complex ways to control time. The main purpose of this calculation is to analyze your day, identify errors and, on the contrary, best practices.

6. Multitasking is a myth

We want to do everything at once, manage to solve several tasks simultaneously and even more. However, there is scientific evidence that multitasking does not exist. In fact, this is a throwing between several cases, a low concentration on each of them and a high probability of mistakes.